Your Team Deserves More Than Just Another Event.
Whether you're celebrating your employees, bringing your team together, or planning your next corporate event, The Outings Co. creates thoughtfully planned experiences that strengthen connections, leave lasting impressions, and reflect your company's goals and vision.
Creating Tomorrow's Memories.
Seamless corporate & group events, planned from start to finish
We Help Plan Gatherings That Feel Effortless
Whether you already have a location in mind or need help discovering the perfect local destination, we'll guide you every step of the way.
We can assist with:
Corporate Team Outings
Company Celebrations
Birthday Gatherings
Anniversaries
Date Experiences
Family Gatherings
Why Book With Us?
✔ Personalized recommendations for parks and scenic locations
✔ Save hours of planning and research
✔ Thoughtful ideas tailored to your occasion
✔ Flexible planning based on your budget
✔ A stress-free experience from start to finish
How it works
Step 1
Let's Connect and Bring Your Event to Life
We start with a quick introductory call or email exchange to understand your vision, goals, group size, and event needs.
Your initial consultation is simply an opportunity for us to learn about your event and determine whether we're the right fit
Once we understand your direction, we’ll outline the next steps and determine if we’re a good fit to move forward together.
Step 2
Secure Your Planning Services
After our initial consultation, if you decide to move forward, we'll provide a Planning Services Agreement and invoice. Once the agreement is signed and payment is received, your planning services are officially reserved.
Planning begins only after your booking is confirmed.
Step 3
Bringing Your Event Together
Once your booking is confirmed, we'll begin creating a personalized plan for your event, including:
Venue and activity research
Vendor recommendations
Budget-conscious planning
Timeline development
Vendor communication and coordination
Ongoing planning support
Throughout the planning process, we'll keep you informed while you remain in control of all vendor selections and payments.
Clients contract with and pay vendors directly, while The Outings Co. provides planning, coordination, and ongoing support throughout the process.
Step 4
Smooth Execution, Start to Finish
On event day, we manage the details behind the scenes so you can focus on your guests and enjoy the experience. From vendor coordination to timeline management, we help keep everything running smoothly so your team can relax and make lasting memories
Planning Services & Starting Pricing
Every corporate event is unique. Our planning fees are based on the size and complexity of your event. All vendor expenses (venues, catering, entertainment, rentals, transportation, etc.) are paid directly by the client.
Event Size Planning Fee
Up to 50 Guests Starting at $350
51–100 Guests Starting at $500
101–150 Guests Starting at $700
150+ Guests Custom Proposal
Planning Services Include
✔ Event planning and project management
✔ Budget planning and recommendations
✔ Venue research and recommendations
✔ Vendor research and sourcing
✔ Vendor communication and coordination
✔ Vendor quote collection and negotiation assistance
✔ Event timeline development
✔ Planning checklists and organization
✔ Coordination of event logistics
✔ Ongoing planning support throughout the planning process
✔ Final planning review before your event
Important Information
Planning fees cover The Outings Co.'s professional planning and coordination services only. Clients contract with and pay all vendors directly.
Additional services, travel, on-site event coordination, or specialized event requirements may require a customized quote.
Planning fees are non-refundable once services have begun, as time is dedicated to researching, coordinating, and developing your personalized gathering.
Your Questions, Answered
How far in advance should we book our event?
We recommend booking at least two weeks in advance whenever possible. This allows us time to secure venues, coordinate vendors, and thoughtfully plan the details of your event.
For larger events or those requiring multiple vendors, custom experiences, or extensive planning, we encourage booking 4–8 weeks in advance to ensure the best availability and a seamless experience.
Need something sooner? Reach out! We'll do our best to accommodate last-minute requests whenever our schedule allows.
Can you work within our existing budget constraints?
Yes! We believe a memorable event doesn't have to exceed your budget.
Our process starts with a discovery call where we'll discuss your goals, priorities, and budget. We'll then create recommendations tailored to your needs, helping you get the most value while delivering a well-planned, high-quality experience.
Do you manage virtual and hybrid events as well as in-person gatherings?
Yes! We can support virtual, hybrid, and in-person events, depending on the scope and specific requirements of your event.
During our discovery call, we'll discuss your goals, event format, and technical needs to determine how we can best support you. If we're the right fit, we'll create a plan tailored to your event. If not, we'll be transparent and let you know upfront.
Meet the Founder
Hi, I'm Helen Garcia, founder of The Outings Co.
The idea for The Outings Co. came from a simple realization: many of us spend more time with our coworkers than almost anyone else, yet we rarely have the opportunity to connect outside of work. Between deadlines, meetings, and busy schedules, it's easy to forget that the strongest teams are built through genuine relationships.
Before starting The Outings Co., I had the opportunity to be part of a small team that planned and coordinated employee outings for my previous employer. While planning these experiences was a collaborative effort, I served as the primary point of contact for booking venues, coordinating with vendors, and helping bring each outing to life. From experiences at places like Bowlero, Topgolf, and Supercharged Entertainment to company picnics, I enjoyed helping create memorable experiences that brought coworkers together outside the workplace.
While I genuinely enjoyed planning these outings, I also learned firsthand what it's like to be the organizer. During each gathering, I was often the person vendors turned to with questions, requests, and unexpected situations—whether it was coordinating the timing of food service, handling last-minute changes, or resolving issues that came up throughout the event. Although those conversations were necessary, they often pulled me away from fully enjoying the experience alongside everyone else.
That experience inspired me to create The Outings Co.
I believe every team deserves the opportunity to enjoy meaningful experiences together without someone feeling responsible for managing every detail. A great outing isn't just about the venue or the activities—it's about bringing people together in a way that leaves everyone feeling valued, connected, and appreciated. My goal is to be the person working behind the scenes, coordinating with vendors, answering questions, and handling the unexpected, so you can stay present and enjoy the moments you've worked so hard to create.
One of the most rewarding parts of what I do is seeing people genuinely enjoy an experience that was thoughtfully planned from beginning to end. Knowing that I helped create those moments is what inspires me to continue doing this. While I take pride in a successful gathering, it's the smiles, laughter, and connections people make that matter most.
When you work with The Outings Co., my goal is simple: to earn your trust by delivering exceptional service with professionalism, creativity, and attention to every detail. I'll take the time to understand your goals, work within your budget, and create an experience that reflects your vision without compromising on quality.
When it's time to plan your next gathering, I hope The Outings Co. will be your first call.
Policies
Vendor Payment Responsibility
All vendor payments are the client’s responsibility and must be made directly to each vendor by their required deadlines.
Failure to complete payments on time may result in:
Loss of reservations or deposits
Cancellation of vendor services
Additional fees imposed by vendors for rebooking or delays
We assist with coordination and reminders, but we do not collect or manage vendor funds.
Last-Minute Changes
Requests made close to the event date may be limited based on vendor availability and timing.
Last-minute adjustments may result in:
Rush or change fees
Additional vendor charges
Limited availability for modifications
We will always do our best to accommodate but cannot guarantee changes within short timelines.
Cancellations & Rescheduling
Planning begins as soon as your project is confirmed, including time spent on strategy, vendor outreach, and coordination.
Because of this, the planning fee is non-refundable.
If you need to reschedule:
We will do our best to accommodate based on vendor availability
Additional vendor fees or rescheduling costs may apply depending on vendor policies
Let's Work Together
Ready to Plan Your Next Corporate Event?
Let's Talk About Your Event. We'll take the time to understand your goals, discuss your vision, and create a customized experience that brings your team together—all while working within your budget.
Your team deserves a great outing. Let's make it happen.